University of Texas at Austin Records Retention Schedule (UTRRS) Recertification Project

A record is one of the most important, strategic assets organizations possess. Records Retention Schedules (RRS) is a policy that provides detailed guidance on requirements for how to retain every record created, received, used, and stored by any organization. As it is a state agency, the University of Texas at Austin is required by the Texas State Library and Archives Commission (TSLAC), the state of Texas' archive, to submit its RRS for recertification every 5 years. Especially for large agencies with numerous divisions and departments, the recertification process can be lengthy. For this project, I worked with UT Austin's Records and Information Management Program Officer to complete the first phase of UTRRS recertification which is due in September of 2019. Phase 1 included meeting with university departments and conducting research and review of past and current UTRRS to discover any new or discontinued university business practices or any legal or regulatory changes that affect retention periods for an area. Ultimately, my analysis sets the foundation for which updates to the UTRRS the Records and Information Management Services team will recommend.