Implementing a Records Management Program for the Commemoration and Contextualization Initiative at UT Austin

The Commemoration and Contextualization Initiative (CCI) at the University of Texas at Austin seeks to commemorate, contextualize, and research the diverse communities that have contributed to the university as students, faculty, laborers, and Austinites. The goal of this project is to develop and implement a records management program for the CCI in UT Box. The CCI born-digital collection will be transferred to an archival repository at the conclusion of CCI’s various projects. This records management program is unique in that it considers the needs of both the current users of the records (the CCI staff) as well as the future archive patrons. This project has included creating and implementing a filing structure and file naming conventions for the records currently on CCI’s Box Drive as well as guidelines on following file naming conventions, email retention, file formatting standards, and other relevant records management procedures.